Volunteer Structure Committee
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Contents |
Accountability
This committee is accountable to the National Council. Any work done by the committee which leads to changes, additions or revisions to policies, procedures, or structure which fall under the National Council’s decision making authority will be presented to the National Council for input and final approval before moving forward.
Committee Charge
- (I4a) Develop and approve volunteer governance guidelines and policies
- (I4b) Approve changes to the overall volunteer structure including but not limited to: (1) changes to requirements to be a Chapter; (2) changes to requirements to be a Team; (3) changes to the functions of volunteer bodies including Chapters, Teams, National Volunteer Assembly, or the National Council.
- (I4c) Oversee annual quality review of Chapters and Teams in accordance with the requirements for Chapter and Team Chartering.
- (I4d) Oversee the development and implementation of action plans for improvement with any Chapters or Teams not meeting established criteria and/or standards.
- (I4e) Approve changes to Team geographic boundaries.
- (I4f) Approve changes to Chapter status.
- (I4g) Approve the granting and/or revocation of Chapter and Team charters.
- Oversee volunteer structure policies and make recommendations for changes when/as needed: co-support, travel, orientations, etc.
Membership
- The chair of the committee will be a volunteer member of the National Council as chosen by the National Council
- The committee will include one of the staff members of the National Council
- 4-7 additional volunteers
- Staff member from Volunteer Development Department
Method of Appointment
- Volunteers will be selected by the National Council member responsible for chairing this committee and the Director of Volunteer Development. The committee will attempt to have an appropriate balance of backgrounds, experience, and geography represented on the group.
- Staff members are appointed based on recommendations by the National Council Chair, Volunteer Development Staff and the Vice President of Organizational Development
Member Terms
- Two year terms
- Statement about committee continuity, if needed
Frequency and Methodology of Meetings
- Monthly conference calls or as needed
- Regular email correspondence
- Other meetings as necessary, including one in-person meeting, pending budget availability
Subcommittees
- The chair of the committee may appoint subcommittees as necessary to fulfill the purpose of the committee
