Team Treasurer

From AFSWiki

The Team Treasurer has primary responsibility for the proper handling and reporting of all Team funds raised and spent for AFS purposes in accordance with the policies and guidelines presented in the Annual Agreement and the Treasurer’s Manual. It is highly recommended that Treasurers have access to an IBM or PC compatible computer, modem, and have internet access (broad band, DSL or cable access is recommended).

Contents 1 Responsible to: 2 Time required 3 Competencies Required 4 Training 5 Works with 6 Responsibilities 7 Benefits 8 Forms and Manuals

Responsible to:

• Team Chair and AFS-USA Field Finance Department

Time required

• 3 to 5 hours per month
• Length of service time: 1 year minimum commitment

Competencies Required

• Well organized
• Excellent relationship and team-building skills (Negotiating, mediating, recognizing others, problem-solving)
• Keeps commitments
• Comfortable with “big-picture” thinking
• Passion for the AFS mission
• Comfortable working with numbers

Training

• Ongoing support from AFS-USA Field Finance Department
• Peer-to-peer training and/or mentoring available

Works with

• Staff
  • AFS-USA Field Finance
• Volunteer
  • Team Leadership
  • Chapter Treasurer

Responsibilities

• Attend all Team meetings
• Oversee the preparation of the Team’s budget(s) in conjunction with other team volunteer officers and ensure an appropriate level of funding for the various program components as agreed to in the Annual Agreement(s)
• Oversee the appropriate use of operational and local funds
• Monitor actual against budget:
  1. to ensure income and spending are in compliance with the budget;
  2. to protect against an operating loss within the period stipulated in the Annual Agreement and
  3. to ensure an appropriate level of funds to deliver each program component at its required time as outlined in the Annual Agreement
• Ensure the payment of all invoices and other obligations on a timely basis
• Maintain appropriate records of income and expense
• Perform reporting requirements on a monthly basis as outlined in the accounting instructions, issued from time to time by Field Finance and work with Field Finance to resolve any outstanding financial issues with the Team.
• Review all Team financial activities to ensure compliance with Internal Revenue Service guidelines, donor and government restricted contributions, and grant requirements
• Serve as an information resource to treasurers of all local chapters/units
• Assist Field Finance department in following up with chapters on missing annual reports or on other projects as needed.
• Promote chapter consolidation and train chapter volunteers about this as needed

Benefits

• Develop lifelong relationships with volunteers, staff, and participants
• Learn about and be part of the financial division of AFS-USA
• Opportunity to engage in other Team activities to share the AFS mission with communities and learn about other cultures.
• Play a leading role in developing AFS as a strong international education organization serving local and regional parts of the country

Forms and Manuals

Team Finance Forms

• Bank Account Form
• private:Team Chart of Accounts
• Team Expense Report
• private:Team Finance Report

• Treasurer's Guide (Management of Co-Support Payments)
• 2010 Treasurer's Manual

See also: Field Finance Department