Secretary Position Description

From AFSWiki

AFS-USA Volunteer Position Description

Secretary

Contents 1 Objective: 2 Responsibilities: 3 Time Required: 4 Responsible to: 5 Competencies Required: 6 Works with:

Objective:

To provide administrative support to the Team or chapter to which this position is affiliated

Responsibilities:

• Attend chapter or team meetings and make other arrangements when unable.
• Assist the chair with agenda preparation for all scheduled meetings
• Design and implement a communication system that will inform the chapter or team leadership of meetings, responsibilities and expectations as well distribute background papers, minutes and other information as needed
• Record clear and concise minutes
• Post and/or distribute meeting summaries, minutes and other communications to chapter or team volunteers
• Other duties, as requested by the Chair

Time Required:

• Varies depending upon the schedule of chapter or team meetings
• 1 year term, with reappointment

Responsible to:

Chapter Chair or Team Chair

Competencies Required:

• Demonstrate excellent group and interpersonal communication skills.
• Ability to organize materials and accurately maintain records.
• Possess good written communication skills
• Proficient in MS Word and Excel, other computer applications skills desired

Works with:

• Team Chair or Chapter Chair
• Team or Chapter leadership