Preparing for the NH09 compliance audit

From AFSWiki

2009 Audit Requirements

taken from the 2008-2009 Audit Report
Year 1 - NH08-SH09 Cycle:
As the NH08-Sh09 cycle is considered Year 1 of the CSIET transition to a compliance audit based review system, programs that were listed in the 2008-09 Advisory List were approved for listing after an initial review.

Year 2 - NH09-SH10 Cycle:
Programs must meet each of the following three criteria in order to avoid being issued one or more advisories. Advisories serve as a precursor to a potential conditional listing in the subsequent cycle, and are not available for public review. Programs that are issued advisories in Year 2 will receive a full listing in Year 2.

 Requirement A: Programs must score an overall average minimum of 85% or better for
 all audit questions.
   AND
 Requirement B: Programs must score an 85% or better on each of the following critical
 program issues:
 *High School Enrollment
 *Host Family Screening - application, Criminal Background Check, interviews, references
 *Monthly Contact
 *Staff/Volunteer Screening, Criminal Background Check
   AND
 Requirement C: Programs must score a minimum of 75% or above on each individual
 audit question.

What Volunteers can do:

Hosting

• For Families
  • Ensure that the Host Family Application is completed, signed, and dated prior to the 3-week deadline
  • Ensure that the in-home interview, with all family members present, is done prior to 3-week deadline (signed, dated and submitted to the Regional Service Center.
  • Ensure that the Placement Acceptance Form is signed and dated by a school official prior to the student's arrival.
  • Ensure that all host families attend a Host Family Pre-Arrival orientation prior to the student's arrival.
    • Have all families sign the attendance/sign-in sheet!
  • Ensure that all students are listed on an Arrival Orientation sign-in sheet.
    • Have all students sign the attendance/sign-in sheet! Please indicate on the Arrival orientation sign-in sheet that the student id cards were given to each student.
  • Work with staff to ensure that all host family members over the age of 14 complete background checks prior to arrivals or prior to move date if during the program
  • When making double placements, ensure that the Double Placement Paperwork is complete prior to arrivals.
  • When moving a student throughout the year, be sure that all of the above are completed prior to the move.
• For Liaisons
  • Ensure that every student/family placement has a Liaison assigned
  • The Liaison must be both registered and trained
    • Have all Liaisons sign the attendance/sign-in sheet!
  • Have a local plan to achieve 100% monthly contact documentation
    • Follow up with Liaisons that have not documented contacts before the month ends
    • Have registered volunteers on call to contact students and host families when Liaisons are unable to.
• For Students
  • Help to plan Orientations in your area - Make sure all students sign the attendance/sign-in sheet!

Sending

• Ensure that students attend a Pre-Departure Orientation (PDO)

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