Hosting Pre-Return Orientation Coordinator
From AFSWiki
AFS-USA Volunteer Position Description
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HOSTING PRE-RETURN ORIENTATION COORDINATOR
The Pre-Return Orientation Coordinator is responsible for planning and implementing the Pre-Return Orientation for hosted students and providing training for all Pre-Return Orientation Group Leaders and Volunteers.
Responsible to:
Team, District or Chapter Hosting and/or Team Orientation Coordinator
Works with:
Team, District or Chapter Hosting, Support and/or Orientation Coordinators and Pre-Return Orientation Group Leaders and Volunteers.
Time Required:
- 3 hours to review the Pre-Return Orientation Leader’s Guide
- 3-6 hours to recruit Orientation Group Leaders and Volunteers (depending on the number needed)
- 6 hours to plan and implement training for Orientation Group Leaders and Volunteers
- 3-6 hours on logistics related tasks such as making photocopies, arranging for refreshments, sending invitations, etc.
- A minimum of approximately 24 hours on the day of the event to set-up, facilitate and evaluate the orientation
Competencies Required:
- Well organized
- Experience in intercultural settings
- Effective facilitator in small and large group settings
- Excellent relationship and team-building skills (motivating, negotiating, mediating, problem-solving)
- Abilility to train other volunteers
- Effective at task delegation
- Passion for the AFS Mission
- Minimum computer skills such as Word or Excel for data tracking purposes, creation of invitations, simple handouts, etc.
- Physical stamina – ability to put in long hours over a period of 1-3 days
Materials/Resources Provided by AFS:
- Pre-Return Orientation Leader’s Guide
- Pre-Return Orientation Handbook
Responsibilities:
- Review the Pre-Return Orientation Leader’s Guide and determine the agenda.
- Recruit at least one Orientation Group Leader for every twelve attendees, at least one Orientation Volunteer per event, and in the event of an overnight event, one or more adults who will remain awake during the night to supervise the participant sleeping quarters.
- Locate Pre-Return Orientation facilities and lodging if applicable
- Communicate with volunteers, host families and participants in your designated area regarding Pre-Return Orientation plans.
- Plan and implement training for Orientation Group Leaders and Volunteers.
- Serve as main facilitator on the day of the event. (Orientation Coordinators are encouraged to identify and train a co-facilitator for the event as two facilitators are usually more effective than one in large group settings.)
- Collect and analyze feedback from attendees, Orientation Leaders and Volunteers regarding the event and provide this to the Team Orientation Coordinator and other appropriate individuals so that improvements can be made to the orientation in future cycles.
- Inform Team Support Coordinator of any concerns regarding individual participants.
Benefits to Volunteer:
- Develop lifelong relationships with fellow volunteers, staff, and participants
- Develop greater intercultural competence through familiarization with AFS Orientation Framework and related Intercultural Education resources
- Receive training in effective facilitation, team building, and intercultural learning activities
- Contribute to the development of intercultural competence in others
- Opportuntiy to utilise and develop team building, training and facilitation skills
- Play a leading role in developing AFS as a leader in intercultural education in the U.S. and around the world.
