Hosting Arrival Orientation Coordinator
From AFSWiki
AFS-USA Volunteer Position Description
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HOSTING ARRIVAL ORIENTATION COORDINATOR
The Arrival Orientation Coordinator is responsible for planning and implementing the mandatory Arrival Orientation for hosted students and providing training for all Arrival Orientation Group Leaders and Volunteers.
Responsible to:
Team, District or Chapter Hosting and/or Team Orientation Coordinator
Works with:
Team, District or Chapter Hosting, Support and/or Orientation Coordinators and Arrival Orientation Group Leaders and Volunteers, Travel and Logistics Staff.
Time Required:
- 3 hours to review the Arrival Orientation Leader’s Guide
- 3-6 hours to recruit Orientation Leaders and Volunteers (depending on the number needed)
- 6 hours to plan and implement training for Orientation Leaders and Volunteers
- 3-6 hours on logistics related tasks such as making photocopies, arranging for refreshments, sending invitations, etc.
- 24-72 hours on the day/s of the event to set-up, facilitate and evaluate the orientation
Competencies Required
- Well organized
- Experience in intercultural settings
- Effective facilitator in small and large group settings
- Excellent relationship and team-building skills (motivating, negotiating, mediating, problem-solving)
- Abilility to train other volunteers
- Effective at task delegation
- Passion for the AFS Mission
- Minimum computer skills such as Word or Excel for data tracking purposes, creation of invitations and simple handouts, etc.
- Physical stamina – ability to put in long hours over a period of 1-3 days
Materials/Resources Provided by AFS:
- Arrival Orientation Leader’s Guide
- Arrival Orientation Handbook
- Welcome to the USA Handbook
- Safety Tips for the USA
Responsibilities:
- Review the Arrival Orientation Leader’s Guide
- Recruit at least one Orientation Leader for every twelve attendees, at least one Orientation Volunteer per event, and one or more adults who will remain awake overnight to supervise the participant sleeping quarters.
- Locate Arrival Orientation facilities and lodging.
- Communicate with volunteers and host families in your designated area regarding Arrival Orientation plans.
- Plan and implement training for Orientation Leaders and Volunteers.
- Serve as main facilitator on the day of the event. (Orientation Coordinators are encouraged to identify and train a co-facilitator for the event as two facilitators are usually more effective than one in large group settings.)
- Collect and analyze feedback from attendees, Orientation Leaders and Volunteers regarding the event and provide this to the Team Orientation Coordinator and other appropriate individuals so that improvements can be made to the orientation in future cycles.
- Communicate any concerns about individual attendees to the Team Volunteer Support Coordinator.
Benefits to Volunteer
- Develop lifelong relationships with fellow volunteers, staff, and participants
- Develop greater intercultural competence through familiarization with AFS Orientation Framework and related Intercultural Education resources
- Receive training in effective facilitation, team building, and intercultural learning activities
- Contribute to the development of intercultural competence in others
- Opportuntiy to utilise and develop team building, training and facilitation skills
- Play a leading role in developing AFS as a leader in intercultural education in the U.S. and around the world.
